Archiving Workspaces

In many organizations, retaining data from completed workspaces is crucial for audit purposes or for revisiting the workspace in the future. However, accumulating hundreds of completed workspaces can clutter the Blue interface, challenging navigation and current workspace management.

This is why Blue offers the ability for Workspace Administrators to archive workspaces once they are complete or not required. You can archive a workspace from Workspace Settings under the General section.

When a workspace is archived, multiple things happen.

• Relocation to ‘Archived Workspaces’: The workspace is moved from the main ‘Workspaces’ area in the sidebar to a designated ‘Archived Workspaces’ section. This helps maintain a clean and organized main interface.
• Visible Archived Status: In the top bar, an ‘Archived’ label appears next to the workspace name, clearly indicating its status.
• Read-Only Access: Archived workspaces become read-only. They are essentially ‘frozen in time’, meaning all users can view the workspace and its contents, but no modifications or additions can be made. This ensures the integrity and immutability of the workspace’s data as it was at the time of archiving.
• API Access Changes: While the workspace can still be accessed through Blue’s API for read operations, any write operations (attempts to modify or add data) will not be successful. This maintains the workspace’s read-only status even through API interactions.

Archived workspaces move to this area of the Blue sidebar

Unarchiving Workspaces

If you need to reactivate a workspace, Workspace Administrators can unarchive it from the workspace’s General settings page. When a workspace is unarchived, it returns to the main Workspaces area in the sidebar and all write operations are re-enabled.